RemimeoAll Staff HatsDir Co mm HatDir I & R HatInspectionsOfficer Hat

When reporting a stale date to the Director of Comms, bear in mind that aweekend during which a staff member is not on post does not count as two workingdays in the routing of a despatch. A despatch dated Friday, October 7th and relayedby the next terminal on Monday, October 10th is not stale dated right there if theterminal was not on post on the 8th or 9th, and did not receive it till the 10th.

In order to pinpoint the exact source of any delay in handling and/or forwardinga despatch, all points through which it passes must not only initial and okay it, butdate it as well. A series of initials tells the Director of I & R nothing as to which ofthem might be responsible for any delay and necessitates body traffic.

Where action required on a despatch will take such time as to make itimpracticable for the originator to receive back his order or request within six days ofthe date of origin, the person carrying out the order or request must brieflyacknowledge receipt of the despatch to avoid a stale date report on himself.

Such examples are where a Purchase Order is sent to Financial Planning byPurchasing Officer and where Printing Liaison Officer must obtain and get acceptedquotes for the printing of materials.

The acknowledgement can be sent direct to the originator and should preferablyput in the R factor as to what is being done.

Apparently losing sight of a comm cycle can be upsetting to a staff member. Keephim posted.